Privacy Policy for Conscious Club Band

Effective Date: 14/09/25

Conscious Club Band (“we”, “our”, “us”) is committed to protecting your privacy and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This Privacy Policy explains how we collect, use, and protect your personal information when you use our website or contact us for our wedding and corporate entertainment services.

1. Information We Collect

We may collect personal information that you provide directly to us or that we obtain through your interactions with our services, including:

• Contact information: Name, email address, phone number.

• Event details: Event date, location, type of event, and any special requests.

• Marketing preferences: Whether you opt-in to receive our newsletters or promotional messages.

• Technical information: Cookies and usage data from our website (see Section 8).

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2. How We Use Your Information

We use your personal data for the following purposes:

1. To provide our services – processing bookings, coordinating events, and communicating with you about your event.

2. To communicate – responding to your inquiries and sending relevant updates regarding your booking or our services.

3. For marketing purposes – only if you have opted in, we may send you newsletters, offers, or information about upcoming events.

4. To comply with legal obligations – such as accounting and tax requirements.

Lawful basis for processing:

• Contractual necessity: To perform our agreement with you for entertainment services.

• Consent: For marketing communications.

• Legal obligation: For accounting and record-keeping.

3. Data Sharing

We do not sell your personal data. We may share your information only when necessary to provide our services, for example:

• With event venues or suppliers to coordinate logistics.

• With our professional advisors (accountants, lawyers) if required.

4. Data Retention

We retain personal data only for as long as necessary for the purposes described:

• Event bookings: Until 7 years after the event (for accounting and legal purposes).

• Marketing data: Until you unsubscribe or withdraw consent.

5. Your Rights

Under UK GDPR, you have the following rights regarding your personal data:

1. Access – request a copy of your data we hold.

2. Rectification – correct inaccurate or incomplete data.

3. Erasure – request deletion of your data, subject to legal obligations.

4. Restriction of processing – limit how your data is used.

5. Objection – object to direct marketing.

6. Data portability – request a copy of your data in a usable format.

7. Withdraw consent – for marketing communications, at any time.

To exercise any of these rights, please contact us at:
📧 Email: consciousclubband@gmail.com

6. Marketing Communications

We will only send you marketing emails if you have opted in. You can unsubscribe at any time using the link provided in our emails or by contacting us directly.

7. Cookies

Our website uses cookies to improve user experience and understand how visitors use our site.

• Necessary cookies: Required for website functionality.

• Analytical cookies: Help us understand site usage (with anonymized data).

You can control cookies through your browser settings and opt out of non-essential cookies.

8. Data Security

We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction.

9. International Transfers

We do not transfer personal data outside of the UK. If we ever do, we will ensure appropriate safeguards are in place.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with the effective date updated.

11. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, contact us at:
📧 Email: consciousclubband@gmail.com